Calling All Vendors

Participation is limited. Please submit your application as soon as possible as spots are first come first serve. Vendor applications will be sent to the appropriate chair for approval.

Application Deadline: October 15th, 2025 – Approvals will be finalized by October 17th. All payments and any county forms must be received by October 22nd, 2025.
**No refunds will be granted after October 22nd, 2025.

Vendor Fee Breakdown:

Artisans (includes food tents)

Single Booth – 10×10 

• One Event – $100
• Two Events – $185
• Three Events – $275 

Double Booth – 10×20 (or two side-by-side 10×10)

• One Event – $175
• Two Events – $325
• Three Events – $500

Food Trucks & Trailers

• One Event – $150
• Two Events – $275
• Three Events – $425

Outrigger Tent Fee – Outside Food Tents Only – $35  – **THIS IS IN ADDITION TO YOUR BOOTH FEE.

Kona Coffee Farmers – $75 – 11/15 HO’OLAULE’A ONLY

Vendors will receive an email from the specific event chairs about a week prior to the event with set up details.

VENDOR REQUIREMENTS:

• All vendors are required to wear a Kona Coffee Cultural Festival Button. These can be purchased at the registration table for the specific events. 
• Fee breakdown above.  Discounts are available if you apply for more than one event. 
• Vendors are required to provide their own tents, tables, chairs and anything needed to operate their booth. If you requested power or it is a night event you are responsible for providing your own extension cords and power strips and any additional lighting inside your tent to keep it well lit. 
• Vendor locations will be determined by the organizers of the event. There will be no requests to move spaces unless determined on the day of by the organizers. 
• All items sold must be made in Hawai’i.
• No parking on-site, but vendors can drop off and pick up items. 
• On the day of, vendors are to check-in at the registration table for the map directory.
• Food Vendors are responsible for acquiring a Food Handling Permit from the Department of Health (permit must be posted in booth during the event). Must have a Certified Food Handler if you are serving food.  Visit health.hawaii.gov for details. 
• All standards and requirements of the Department of Health & the County Fire Marshall must be met.
• All vendors for the Made in Hawai’i Artisan Market & Ho’olaule’a must submit a completed County of Hawai’i Department of Parks & Recreation Vendor Permit ONE PER EVENT. Once approved as a vendor, forms will be sent to you to fill out and sign. NOTE: Name on form/business name must match what is on the GE license. We need an actual copy of your license not the acceptance letter.  This form must be emailed to [email protected] no later than October 22nd, 2025. The $30 fee per day is included in your fee for booth space and so no additional payment is needed.  You’re vendor approval is not complete without this information. 
• No animals are allowed in the vendor area. (Exception is made for certified service animals).

BREAKDOWN:

There will be no early breakdowns allowed.